Instructions for Oral and Poster Presenters

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INSTRUCTIONS FOR ORAL PRESENTATIONS

All invited and oral presentation speakers are requested to submit their presentations to the Speakers' Ready Room at least 1 hour before the start of your session.

The Speakers' Ready Room will be clearly sign posted at the symposium.

PLEASE NOTE, THAT ALL SPEAKERS MUST INCLUDE A SLIDE REGARDING ANY CONFLICTS OF INTEREST AT THE BEGINNING OF THEIR PRESENTATION. This must be prepared using the template below

Please click here to download the template of the disclosure slide

Data presentation

Use of personal computers for presentation will not be permitted. 

If using a PowerPoint presentation (or any other format), please note you need to bring it on a memory stick (using the USB port in the computer) and load it on one of the symposium computers in the Speakers' Ready Room, at least 1 hour before the start of the session.

If combining video films with PowerPoint, please make sure to check it in the session hall where your lecture is taking place at least 30 minutes before the start of the session - even after checking it in the Speakers' Ready Room.

Important note for Mac users

In order to use MAC presentations on a PC compatible computer please note that you need to prepare it according to the instructions below, before bringing it to the Speakers' Ready Room:

1. Use a common font, such as Arial, Times New Roman, Verdana etc. (special fonts might be changed to a default font on a PowerPoint based PC).

2. Insert pictures as JPG files (and not TIF, PNG or PICT - these images will not be visible on a PowerPoint based PC).

3. Use a common movie format, such as AVI, MPG and WMV (MOV files from QuickTime will not be visible on a PowerPoint based PC).

Oral Abstract Presentations in a Plenary Session
Delegates who are presenting abstracts during a Plenary Session must prepare Powerpoint slides to present their abstract, following the guidelines detailed above. 

In addition, a traditional printed poster and an e-poster (i.e. an electronic version of the traditional printed poster) must also be prepared following the guidelines detailed below.  The posters must be on display from Monday through Thursday in the Exhibition Hall. 

Oral Poster Presentations

Certain posters have been selected for presentation in an Oral Poster Presentation Session.

·         For these sessions there will be 7 abstracts scheduled for 10 minutes each.  The 10 minutes are split into 5 minutes for the talk (with a maximum of 8 slides) and 5 minutes for discussion. Timings will be strictly adhered to by the session chairs. Please be considerate and keep to the scheduled times to allow all speakers the opportunity to present their work.    

·         In addition to the Powerpoint slides, a traditional printed poster and an e-poster (i.e. an electronic version of the traditional printed poster) must also be prepared following the guidelines detailed below.  The posters must be on display from Monday through Thursday in the Exhibition Hall. 

e-poster Oral Presentations 

Selected e-poster presentations will be presented orally in the allocated halls as part of the programme.  Delegates must prepare a traditional printed poster and an e-poster (i.e. an electronic version of the traditional printed poster), following the guidelines detailed below.  The posters must be on display from Monday through Thursday in the Exhibition Hall.

The presenter will stand in front of a large computer screen in order to present their e-poster. They will use a supplied ipad to navigate around their posters during the presentations. They will have 8 minutes for t​heir presentation: 4 minutes for the talk and 4 minutes for discussion. Timings will be strictly adhered to by the session chairs. Please be considerate and keep to the scheduled times to allow all speakers the opportunity to present their work.

INSTRUCTIONS FOR POSTER PRESENTATIONS 

Instructions for all poster presenters 

·         All accepted abstracts must be presented as a traditional poster to mount on a poster board and as an e-poster, regardless of whether the abstract is also presented orally in any session. 

·         Instructions on how to submit e-posters should have been sent to you. If you have not received these please advise the Secretariat. The deadline to upload your e-poster is 21 June. 

·         Posters will be available for viewing throughout the Symposium from Monday 27 June – Thursday 30 June. 

Please note the following information for your traditional poster presentation:

·         Please prepare your poster to fit the dimensions below and it is recommended that posters be prepared on one sheet of material.

·         The dimensions of the poster should not exceed 90cm wide x 120cm high

·         Allocate the top of the poster for the title and authors as stated on the submitted abstract.

·         The text, illustrations, etc. should be bold enough to be read from a distance of two meters (six feet).

·         Double sided tape and technical equipment will be available for the mounting of posters. Staff will also be available to assist you.

·         Please refer to the Final Programme Book that you will receive upon arrival at the symposium for the poster board number assigned to you.

·         Please use the board with the same number. 



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